Real estate CRM consultant for Dubai brokerages
A real estate CRM consultant plans and sets up the CRM a brokerage uses to capture, assign and follow up every lead, so fewer of the leads you pay for are lost.
We route every lead from Property Finder, Bayut, Dubizzle, Meta and your website to the right agent. If the agent does not reply in time, the lead is reassigned. Each lead gets follow-up tasks, a clear stage and a score, and your sales manager sees everything on one dashboard, built on the CRM you already use.
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What are the signs a brokerage needs a real estate CRM consultant?
You need one when leads come in but nobody can say who owns each one, how fast it was answered or what happened next.
- Leads from portals, ads and your website are not in one place.
- Leads sit in 'no update' and nobody notices.
- Agents forget follow-ups because nothing reminds them.
- Your sales manager cannot see response times by agent or by source.
- You cannot tell which portal or campaign brought the deals you closed.
- Your team avoids the CRM because it is slow or confusing.
What do we set up?
Everything a lead needs between the enquiry and the viewing: routing, reassignment, follow-up tasks, stages, scoring and one dashboard.
- 01
Lead routing
Leads from Property Finder, Bayut, Dubizzle, Meta and your website land in the CRM with their source and go to the right agent by area, project, language or who is on shift.
- 02
Automatic reassignment
If the agent does not reply within the time you set, the lead moves to the next agent, so no paid lead waits.
- 03
Follow-up tasks
Every lead gets a next step with a deadline, and overdue follow-ups are flagged.
- 04
Clear stages
A short set of stages everyone uses the same way, from new lead to viewing to deal.
- 05
Lead scoring
Leads are scored by budget, timing and intent, so agents call the best ones first.
- 06
One dashboard
Your sales manager sees leads, response times and outcomes by source and by agent in one view.
Agents can get an alert on WhatsApp or email the moment a lead is assigned. See also CRM automation and custom CRMs and CRM layers.
How does it work?
We follow your leads from first contact to deal, fix each delay inside your CRM, test it, then check the results with your team.
- 01
Map
We follow a lead from first contact to sale and note every delay.
- 02
Build
We set up routing, reassignment, tasks, stages, scoring and the dashboard inside your CRM.
- 03
Test
We send test leads through every source and path before going live.
- 04
Review
We check response times and fix what still slows the team down.
Read more in our guides: what a CRM layer is and when a brokerage needs one and how to stop losing leads at a Dubai brokerage.
What results has this brought?
Leads Aaronz & Co had already paid for were going untouched. After we built a dashboard that showed every lead, portal performance and broker activity, the share of untouched leads fell from 76% to 23% in two weeks.
“Lateef built us a comprehensive dashboard that showed everything: Property Finder and Bayut performance, TruCheck by broker, and every lead coming in. When he joined, the share of our leads sitting untouched in 'no update' dropped from 76% to 23% within two weeks. He also ran our Meta and Google campaigns and produced reports and ad assets our brokers used for their own personal branding.”
Billie Holcroft, Sales and Leasing Director, Aaronz & Co. See our work.
How do we start?
Start with a free Lead Leak Audit. We send real enquiries to your brokerage, time what happens, and show you where leads are lost before we change anything.
Within 48 hours you get a 5-minute video and a one-page scorecard. Get your free Lead Leak Audit.
Common questions
Do we have to change our CRM?
Usually not. We build on the CRM you already use. If you do not have one, we help you choose one or build you a custom one.
Which lead sources can you connect?
Property Finder, Bayut, Dubizzle, Meta, Google and your website forms. Every lead lands in the CRM with its source and answers, then gets routed.
How fast is a lead reassigned?
You choose the time limit. If the agent has not replied by then, the lead moves to the next agent.
Will agents get alerts on WhatsApp?
Yes. The lead owner can get an alert on WhatsApp or email the moment a new lead is assigned.
How much does it cost?
Pricing is based on scope: how many lead sources, agents and workflows you have. Book a free Lead Leak Audit and we'll quote for your brokerage.